About

VisMai Accounting Solutions, founded by Mr. Ashok Kumar T, is a professional financial consultancy firm based in Coimbatore. With 14+ years of rich experience in Accounts, Finance, Taxation, and Compliance, including work with Corporate and Public Limited Companies, we specialize in providing end-to-end financial solutions for individuals, startups, SMEs, and corporates. We are committed to accuracy, transparency, and trust, helping businesses manage finances efficiently while staying focused on growth.

Our Mission

To be a trusted financial partner delivering clarity, compliance, and growth-oriented solutions.

Our Vision

To simplify financial operations with professional, accurate, and end-to-end consultancy services, enabling businesses to achieve sustainable growth.

Core Services

Accounting & Finance

Get Clean and Clear Picture of Your Business Financials By Choosing Our Accounting Services.

We are providing Accounting Services in the following areas.

Day-to-day Accounts Management

Running a business is demanding; managing the books shouldn't be. Our day-to-day accounting services ensure your financial data is accurate, up-to-date, and organized, giving you the freedom to focus on growth while we handle the details.

What We Handle for You

We manage the pulse of your business finances through a comprehensive suite of daily services:

Real-Time Data Entry: Categorizing every expense and income stream as it happens.
Accounts Payable (AP): Managing vendor invoices and ensuring your bills are paid on time to maintain strong supplier relationships.
Accounts Receivable (AR): Generating professional invoices and following up on overdue payments to keep your cash flowing.
Bank & Credit Card Reconciliation: Matching your internal records with bank statements to catch discrepancies instantly.
Expense Tracking: Monitoring employee reimbursements and operational costs.
Cash Flow Monitoring: Providing a daily view of your liquid assets so you never run short.

Ledger Handling & Cash Flow Tracking

Inconsistent records and "cash flow gaps" are the primary reasons businesses struggle to scale. Our specialized services bridge the gap between daily transactions and long-term financial health.

1. Expert Ledger Handling

A general ledger is the "Single Source of Truth" for your business. We ensure that every entry is precise, categorized, and compliant.

Systematic Posting: We record all financial transactions—from asset purchases to liability payments—into their respective sub-ledgers.
Trial Balance Preparation: Regular checks to ensure debits equal credits, identifying errors before they snowball.
Adjusting Journal Entries: We handle complex entries like depreciation, accruals, and prepayments to reflect your true financial position.
Audit-Ready Maintenance: We keep your ledger organized so that tax season or internal audits are seamless and fast.

2. Strategic Cash Flow Tracking

Profit is a theory; cash is a reality. We help you look beyond the "balance" in your bank account to understand the timing of your money.

Inflow vs. Outflow Analysis: Detailed monitoring of when money enters (sales, investments) and exits (payroll, rent, inventory) your business.
Cash Flow Forecasting: Predictive modeling to help you prepare for "lean" months or plan for major capital expenditures.
Burn Rate Monitoring: For startups and growing firms, we track exactly how much cash is consumed monthly to ensure a healthy "runway."
Liquidity Management: Ensuring you have enough liquid assets to meet short-term obligations without stress.

Bank Reconciliation & Deposits

Discrepancies between your books and your bank account can lead to bounced checks, overdrawn accounts, and missed opportunities. Our Bank Reconciliation and Deposit services provide the "checks and balances" required to keep your financial data bulletproof.

1. Rigorous Bank Reconciliation

We don't just "match numbers." We investigate the story behind every transaction to ensure your financial statements are 100% reliable.

Standard Reconciliation: Comparing your internal general ledger against bank statements to identify every cleared transaction.
Discrepancy Resolution: Identifying and correcting issues such as duplicate entries, bank errors, or unrecorded fees.
Outstanding Item Tracking: Managing "checks in flight" and deposits in transit so you know exactly how much spendable cash you actually have.
Fraud Detection: Actively monitoring for unauthorized withdrawals or suspicious activity that could compromise your business.

2. Streamlined Deposit Management

Managing income doesn't stop at making a sale. We ensure that every dollar earned is a dollar accounted for and safely deposited.

Payment Processing: Recording credit card, ACH, and cash payments with precision.
Batch Deposits: Reconciling daily sales batches against actual bank credits to ensure merchant processors are depositing the correct amounts.
Categorized Income: Ensuring deposits are mapped to the correct clients and projects, which is vital for accurate profit-and-loss reporting.
Physical Deposit Oversight: Providing a clear audit trail for cash and check handling to prevent internal leakage.

Petty Cash Management

While large transactions happen via wire or credit card, the "small stuff"—office supplies, emergency repairs, or team lunches—often falls through the cracks. Our Petty Cash Management service ensures that every cent of physical cash is tracked, authorized, and accounted for.

Why Manage Your "Small Change"?

Without a formal system, petty cash can lead to "mystery" expenses and internal friction. We implement a Rigorous Custodial System that provides:

Total Accountability: Establishing a clear paper trail for every dollar removed from the office fund.
Leakage Prevention: Eliminating the "it’s just $10" mentality that leads to significant annual losses.
Audit-Ready Receipts: Ensuring every cash purchase is backed by a digital image or physical receipt, keeping you compliant with tax regulations.

Taxation & Compliance

We Provide Expert Analysis and Support on Complex Tax Scenerios.

We are ready to provide assitance to you in the following tax requirements.

GST, TDS, and Income Tax Filing

Tax compliance isn't just about filing forms; it’s about protecting your business from penalties and optimizing your cash flow. We offer an integrated tax management service that syncs your monthly, quarterly, and annual obligations into one seamless workflow.

Why Integrated Tax Management?

When your GST, TDS, and Income Tax are handled by separate teams (or managed inconsistently), data mismatches occur. Our unified approach ensures that what you report for GST matches your Income Tax returns, preventing red flags and "notice triggers."

Our All-in-One Compliance Suite

1. Goods & Services Tax (GST)

We handle the end-to-end lifecycle of indirect taxation to keep your supply chain moving.

Monthly/Quarterly Filings: Timely submission of GSTR-1 (Sales) and GSTR-3B (Summary).
ITC Optimization: We perform rigorous GSTR-2B reconciliations to ensure you claim 100% of the Input Tax Credit you’re entitled to, without over-claiming.
Annual Returns: Preparation and filing of GSTR-9 and GSTR-9C (Reconciliation Statement).

2. Tax Deducted at Source (TDS)

TDS compliance is high-stakes; even a one-day delay can lead to interest and late fees.

Calculation & Deposit: Precise calculation of TDS on salaries, contractor payments, and rent.
Quarterly Returns: Filing of Form 24Q (Salary) and 26Q (Non-salary) with 100% accuracy.
Certificate Issuance: Automated generation of Form 16 and 16A for your employees and vendors.

3. Income Tax Filing & Planning

We move beyond simple filing to proactive tax strategy for your business.

Advance Tax Management: Quarterly tax liability estimation to avoid Section 234 interest.
Audit Support: Ensuring your books of accounts are compliant with Tax Audit requirements (Section 44AB).
ITR Filing: Expert preparation of ITR-3, ITR-4, ITR-5, or ITR-6, ensuring all eligible deductions and exemptions are claimed.

Preparation & Filing of Statutory Forms (24Q, 26Q, Form 16)

Statutory filings are the heartbeat of corporate tax accountability. Errors in these forms lead to "Defaults" in the TRACES portal, disgruntled employees, and heavy interest penalties. We provide an end-to-end solution for TDS reporting that keeps your business in the "Green Zone."

Our Statutory Filing Services

1. Form 24Q: Salary TDS Returns

Managing payroll taxes requires meticulous attention to detail. We handle the quarterly reporting of TDS on salary payments (Section 192).

Annexure Mapping: Detailed mapping of employee investments, HRA, and 80C deductions.
Salary Breakup: Accurate reporting of gross salary, exempt allowances, and taxable perquisites.
Quarterly Submission: Timely filing to ensure employee tax credits reflect in their Form 26AS.

2. Form 26Q: Non-Salary TDS Returns

We manage the complexities of TDS on payments made to residents for professional fees, rent, commissions, and contracts.

Section-Wise Categorization: Ensuring payments are filed under the correct sections (e.g., 194C, 194J, 194I).
Challan Matching: Verifying that every tax deposit (Challan) is correctly mapped to the specific deductee to avoid "Unmatched" status.
Threshold Monitoring: Tracking vendor payments throughout the year to ensure TDS is deducted the moment the statutory limit is crossed.

3. Form 16 & 16A Generation

Filing the return is only half the job. We complete the cycle by providing the necessary certification.

Form 16 (Part A & B): Annual generation for employees, combining their tax deducted with a detailed breakup of their salary and deductions.
Form 16A: Quarterly issuance for vendors and contractors.
Digitally Signed Certificates: Seamless, paperless delivery of certificates to your stakeholders.

Employee Tax Declarations & Compliance

For a business, managing employee taxes is a delicate balance. Incorrect tax withholding can lead to legal penalties for the company and financial stress for your staff. Our service ensures a smooth, compliant, and transparent tax experience for your entire workforce.

What We Manage for You

1. Investment Declaration Processing

We act as the bridge between your employees and the tax authorities, ensuring all tax-saving investments are captured accurately.

Provisional Declarations: Collecting early-year estimates to calculate monthly TDS and ensure consistent "Take-Home" pay.
Proof Verification: Rigorously auditing submitted documents (80C, 80D, HRA receipts, Home Loan certificates) to ensure they meet legal standards.
Section-Wise Validation: Expert checking of declarations under the Old vs. New Tax Regimes to help employees choose the most beneficial path.

2. Regulatory Compliance & Calculation

Accurate TDS Withholding: Calculating monthly tax deductions based on actual investments to avoid heavy deductions in the final quarter.
Perquisite Valuation: Assessing the tax impact of company-provided benefits like cars, housing, or stock options.
Form 12BB Management: Maintaining a digital repository of Form 12BB for every employee as required by the Income Tax Department.

3. Employee Support & Query Resolution

Tax can be confusing for employees. We provide the "Help Desk" experience to keep your team happy.

Tax Briefings: Helping employees understand the difference between tax regimes.
Query Handling: Resolving individual questions regarding HRA, LTA, and other complex deductions.
Final Settlement: Ensuring tax is perfectly computed for exiting employees during their Full & Final (F&F) settlement.

Expense Tracking & Inter-company Loan Schedules

As businesses grow into multiple branches or entities, financial complexity scales with them. We provide the specialized oversight needed to track every dollar spent and every loan moved between your companies, ensuring your group finances are transparent, compliant, and audit-ready.

1. Advanced Expense Tracking

We move beyond simple bookkeeping to provide high-level cost analysis. By tracking where your money goes in real-time, we help you identify "budget leaks" and optimize your operational spend.

Granular Categorization: Assigning expenses to specific departments, projects, or cost centers.
Variance Analysis: Comparing actual spending against your monthly budgets to highlight overruns instantly.
Employee Reimbursement Oversight: Managing staff expense claims with a strict verification process for receipts and policy compliance.
Digital Archiving: Every expense is linked to a digital voucher, creating a searchable, paperless audit trail.

2. Inter-Company Loan Schedules

Managing funds between sister concerns or parent-subsidiary entities requires more than just a bank transfer. It requires a formal "arm's length" approach to satisfy tax authorities and auditors.

Loan Agreement Maintenance: Tracking the terms, interest rates, and repayment schedules for all inter-corporate deposits.
Automated Interest Accruals: Calculating monthly interest on inter-company balances to ensure legal and tax compliance.
Debit/Credit Note Management: Streamlining the documentation for shared costs or fund transfers between entities.
Reconciliation of Contra Accounts: Ensuring that a "Loan Receivable" in Company A perfectly matches the "Loan Payable" in Company B at all times.

The Importance of Inter-Company Accuracy

Inaccurate tracking of internal loans is a major red flag for tax departments. Our services protect you from:

Deemed Dividend Risks: Preventing tax complications arising from improper fund withdrawals.
Transfer Pricing Issues: Ensuring internal interest rates align with market standards.
Audit Qualifications: Keeping your consolidated balance sheet clean and balanced.

Payroll & HR Support

Struggling to Manage HR and Payroll Operations? We are there for you to Make it Smooth and Compliance Ready.

We can help you in the following areas of Payroll and HR Operations .

Salary Processing & Payroll Compliance

Your employees are your greatest asset, and their timely, accurate payment is non-negotiable. We provide a robust payroll ecosystem that handles everything from "Gross to Net" calculations to statutory filings, ensuring your team stays motivated and your business stays compliant.

Our End-to-End Payroll Lifecycle

1. Precision Salary Processing

We automate the complexities of payroll to ensure 100% accuracy every month.

Attendance & Leave Integration: Seamlessly syncing leave records, loss-of-pay (LOP) days, and overtime hours.
Component Management: Accurate calculation of Basic, HRA, DA, Special Allowances, and Bonuses.
Reimbursement Processing: Verifying and integrating out-of-pocket expenses and fuel/travel claims into the monthly pay cycle.
Final Settlements: Handling the "Full & Final" (F&F) process for exiting employees, including gratuity and leave encashment.

2. Statutory Payroll Compliance

We take the burden of government regulations off your shoulders, managing all social security and labor law requirements.

Provident Fund (PF): Monthly calculation, electronic challan cum return (ECR) filing, and management of UAN registrations.
Employee State Insurance (ESI): Handling monthly contributions and ensuring employees are registered for healthcare benefits.
Professional Tax (PT): Compliance with state-specific PT slabs and timely remittance to the respective state governments.
Labor Welfare Fund (LWF): Ensuring periodic contributions as per state-specific labor laws.

Statutory Deductions & Reporting

Statutory compliance is the "license to operate" for any modern business. Failing to deduct or report social security and labor taxes correctly doesn't just result in fines—it can lead to legal action and a tarnished corporate reputation. We provide a rigorous, calendar-driven approach to ensure every deduction is calculated perfectly and every report is filed on time.

Our Comprehensive Statutory Coverage

We manage the entire spectrum of mandatory government contributions, ensuring that both employer and employee obligations are met without friction.

1. Provident Fund (PF) & Social Security

We manage the end-to-end PF lifecycle to ensure your employees' long-term savings are secured.

Monthly ECR Filing: Generating and filing Electronic Challan-cum-Returns.
UAN Management: Handling Universal Account Number (UAN) generation, linking, and KYC updates.
Withdrawal & Transfer Support: Assisting employees with PF transfers or settlements during exit.

2. Employee State Insurance (ESI)

For businesses falling under the ESI umbrella, we ensure your workforce has uninterrupted access to medical benefits.

Registration & Eligibility: Identifying which employees fall under the ESI wage ceiling.
Contribution Filing: Monthly processing of employer and employee shares.
Compliance Maintenance: Keeping the "Register of Employees" updated for labor inspections.

3. Professional Tax (PT) & Labor Welfare Fund (LWF)

State-specific laws can be difficult to track, especially for businesses with offices in multiple locations.

State-Wise Slab Mapping: Automatically applying the correct PT slabs based on the employee's work location.
Periodic Remittance: Ensuring PT and LWF contributions are paid to the respective state authorities.
Annual Summaries: Filing annual returns as required by state labor departments.

Employee Tax Documentation

In the eyes of the tax authorities, a deduction is only as good as the document that supports it. Our Employee Tax Documentation service ensures that every claim—from HRA to 80C—is backed by verified, organized, and compliant evidence. We protect your company from tax defaults and your employees from rejected claims.

Our Comprehensive Documentation Services

1. Form 12BB Management

We handle the mandatory annual declaration process (Form 12BB) where employees formally state their claims for tax incentives.

2. Rigorous Proof Verification (Investment Audit)

Collecting documents is easy; verifying them is where the value lies. We act as your internal audit team.

HRA Validation: Checking Rent Receipts against Rent Agreements and verifying Landlord PAN details for high-value rent.
Section 80C & 80D Audit: Reviewing LIC premiums, ELSS statements, PPF receipts, and Health Insurance premiums for authenticity.
Home Loan Documentation: Verifying Interest vs. Principal certificates provided by banks.
LTA & Medical Claims: Ensuring travel bills and medical receipts meet the strict "exempt" criteria defined by the Income Tax Act.